8 Best Facility Management Software Platforms

Managing facilities across multiple sites is a complex process, with countless moving parts that demand coordination. From preventive maintenance to provider oversight, asset tracking, and compliance, facilities leaders need tools that keep operations on track. Facilities management software is just the tool to ensure that facility leaders can track and coordinate efforts across all sites.

The best facilities management software centralizes work orders, asset data, and provider performance, giving your organization visibility and control across every location. Instead of relying on manual processes or scattered spreadsheets, you can streamline facilities management tasks and boost your team’s efficiency, all while cutting costs.

With so many platforms on the market, choosing the right one depends on your priorities and your organization’s unique operational needs. This guide breaks down the essential features to look for and compares today’s top-rated options, so you can identify the solution that best fits your organization.

Best Facility Management Software Compared

When evaluating a facility management platform, focus on the features that make the biggest difference in day-to-day operations. A good facility management software integrates your entire process into one system, providing you with the visibility and tools to enhance service quality and achieve your operational goals.

Compare these key features when considering a facilities management platform: 

• Work-order automation and dispatch: Automatically generate work requests at preset time intervals or when an asset experiences certain conditions. This saves hours per ticket and supports robust work order management.
• Preventive and predictive maintenance: Plan preventive maintenance schedules and tasks that cut downtime and extend the life of critical assets.
• Asset and inventory management: Track usage, asset data, and spare parts to ensure you have what you need when you need it.
• Space and workplace management (IWMS): Manage occupancy data, room booking, and space planning for a more efficient work environment.
• Vendor management: Monitor contractors, enforce SLAs, and support compliance management while controlling maintenance costs.
• Mobile accessibility and offline capability: Keep your maintenance team productive across multiple sites, even when Wi-Fi isn’t available.
• Reporting tools and analytics dashboards: Turn maintenance history and real-time data into insights for operational excellence and substantial cost savings.
• IoT and remote monitoring: Observe asset conditions and statuses with connected sensors that trigger automated reminders and service requests before failures occur.
• Regulatory compliance and safety inspections: Stay audit-ready with digital documentation that simplifies compliance and reduces safety hazards.
• Scalability and integrations: Expand easily across multiple locations and integrate with ERP, EAM, and other management software.

	ServiceChannel	MaintainX	LimbleCMMS	Brightly Asset Essentials	Corrigo	GoFMX	Fiix	Facilio
Work-order automation & dispatch	✓	✓	✓	✓	✓	✓	✓	✓
Preventive / predictive maint.	✓	✓	✓	✓	✓	X	✓	✓
Asset & inventory management	✓	✓	✓	✓	✓	✓	✓	✓
Space & workplace (IWMS) tools	X	X	X	✓	X	X	X	✓
Vendor / contractor management	✓	X	X	X	✓	X	X	✓
Mobile & offline capability	✓	✓	✓	✓	✓	✓	✓	✓
Reporting tools & dashboards	✓	Limited	✓	✓	✓	X	✓	✓
IoT / remote monitoring	X	X	✓	✓	X	X	X	✓
Compliance & safety inspections	✓	✓	✓	✓	✓	✓	✓	✓
Scalability & integrations	✓	✓	✓	✓	✓	X	✓	✓

1. ServiceChannel

ServiceChannel stands out as a facility management platform designed for multi-site organizations that need full visibility into their maintenance processes. The platform scores 4 stars out of 5 on G2 and 4.4 stars out of 5 on Capterra and is recognized as a top-rated tool in 6 Capterra tool shortlists. ServiceChannel’s automated provider marketplace and machine-learning engine route, price, and validate work orders, helping your organization connect vendor quality, speed, and cost in a single view.

Pros

• Advanced analytics and reporting tools empower your facility management team to identify trends, monitor assets, and enhance operational efficiency.
• Vendor scorecards and marketplace sourcing support compliance management while helping you benchmark service quality across multiple sites.
• Built-in guardrails automatically flag invoices or proposals that exceed contractual rates, strengthening cost controls.
• A single mobile app connects store staff, corporate teams, and providers — from work request to resolution.”

Cons

• Steeper learning curve than lighter facility maintenance software options, with users noting many data fields and complex workflows.
• Initial setup may take longer, with G2 reviewers citing an average implementation time of about five months.

2. MaintainX

With a 4.8 rating on G2 and Capterra, users widely regard MaintainX as a top platform for facility management due to its mobile-first design and user-friendly interface. The platform’s AI-powered time estimation capabilities can automatically predict labor hours for new work orders, which can help organizations streamline maintenance tasks and scheduling.

Pros

• Designed for mobile access, the app enables technicians to submit service requests, close work orders, attach photos, and chat with their maintenance team in real time, even when offline.
• Granular work order templates with required fields to ensure maintenance data quality and simplify audits.
• Users have praised MaintainX for quick onboarding and ease of use, with thousands of reviews highlighting minimal training needs.

Cons

• Advanced features, such as reporting and analytics tools, aren’t as robust as those found in some larger facility management platforms.
• Reviewers cite limited customization options compared to competitors.

3. LimbleCMMS

LimbleCMMS received a 4.8 rating on both G2 and Capterra. The platform is suited for organizations that prioritize ease of use and smooth integration. Users have highlighted its straightforward interface, making it a good option for teams that want a quick learning curve and minimal training requirements.

Pros

• Preventive maintenance builder supports date, meter, or sensor-based triggers.
• Inventory module links parts and purchase orders directly to each work order, reducing manual data entry.
• Reviewers highlight responsive customer support and fast implementation for small to medium-sized businesses and enterprises alike.

Cons

• Some reviewers cite data management challenges.
• Limited capabilities may cause issues for larger enterprises.
• Reviewers report customization and reporting gaps.

4. Brightly Asset Essentials

Brightly Asset Essentials holds a 4.2 rating on G2 and a 4.4 rating on Capterra. The platform is often utilized by large campuses and public institutions that require IoT-driven facility management features, such as equipment monitoring and long-term capital planning. Its built-in remote monitoring tools can automatically raise work orders when asset performance breaches preset thresholds.

Pros

• Geographic information systems (GIS) and visual asset mapping allow teams to locate equipment on a campus map to quickly dispatch maintenance requests.
• Capital planning and long-range replacement tools integrate with day-to-day maintenance data.

Cons

• Reviewers cite limited report layout customization and costly add-on modules.
• Some users report interface lag and issues with user permission requirements for more advanced customizations.

5. Corrigo

Corrigo received a 4.5 rating on G2 and a 4.4 rating on Capterra. The platform is often adopted by enterprises with more complex maintenance operations that need strong vendor management and business intelligence capabilities. Corrigo’s analytics tools are designed to translate large volumes of maintenance data into insights for vendor performance, asset renewal, and cost control.

Pros

• Mobile access and asset tagging features support efficient facility maintenance across multiple locations.
• High uptime and integration readiness make it suitable for organizations with existing business systems.
• Reviewers praise ease of use and customer support excellence.

Cons

• Reviewers report a steep learning curve, noting that deep configurability can lead to over-customized workflows if not carefully planned.
• Users report occasional performance issues, including error codes and delays when closing work orders with large photo uploads.

6. GoFMX

Both G2 and Capterra rate GoFMX at 4.7. Schools, universities, and small- to medium-sized businesses commonly use this platform for straightforward facility management software that’s easy to adopt. Its QR code tagging allows users to scan an asset, space, or vehicle and instantly access its full maintenance history, manuals, and parts information.

Pros

• Users praise the ease of creating and submitting requests. 
• Configurable approval chains and calendar views help smaller teams prioritize backlogs and schedule maintenance tasks efficiently.

Cons

• Reviewers cite limited analytics capabilities compared to some other enterprise platforms, with some advanced reporting features requiring add-ons.
• Fewer predictive maintenance management and IoT-driven features make it better suited for standard CMMS usage than for long-range capital planning.
• Limited integration options may make it less suitable for multi-site or enterprise operations.

7. Fiix

Fiix enjoys a 4.6 rating on G2 and is recognized for supporting organizations that aim to track and plan maintenance management through robust work order features and mobile accessibility. Companies often use this platform for its customizable reporting tools and preventive maintenance scheduling capabilities.

Pros

• Work order management capabilities and asset tracking streamline maintenance tasks and service requests.
• Mobile access enables technicians to manage work orders and asset data from the field.
• Reporting tools include customizable dashboards with dozens of widget configurations.
• Preventive maintenance scheduling helps organizations plan inspections and routine tasks to avoid equipment failures.

Cons

• Reviewers note issues with work order performance, including occasional errors.
• Some users report limited functionality compared to larger facility management platforms.
• Mobile features can present challenges, with reviewers citing occasional usability issues.

8. Facilio

Facilio is designed for large commercial real estate portfolios that want to unify building operations and asset management through IoT-driven insights. This building maintenance software holds a 4.4 rating on G2 and a 4.0 rating on Capterra. These high marks reflect its real-time system integration, fault alerts, and energy performance data that help facilities management teams oversee multiple sites from a single platform.

Pros

• Real-time building system integration provides live fault alerts and energy KPIs.
• Highly customizable analytics layer appeals to organizations managing diverse portfolios across multiple locations.

Cons

• Implementation has been described as time-intensive by early adopters.
• Some users report stability issues with the mobile app across various operating systems.
• Designed primarily for building owners and property managers, which may make it less suited to retailer or restaurant-specific workflows.

Achieve Operational Excellence With Facility Management Software

Choosing the right facility management software depends on the size of your organization, the complexity of your maintenance practices, and the features that matter most to your team. Whether it’s preventive maintenance scheduling, robust asset management, or advanced reporting tools, today’s platforms offer numerous benefits to help improve operational efficiency and reduce costs across all of your locations.

ServiceChannel combines these essential features with a marketplace-driven approach that connects you directly with top-rated vendors and providers while providing the analytics and controls to optimize asset management and service quality. Complete visibility into your maintenance processes gives you the power to streamline operations and achieve substantial cost savings.