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Data Analysis

Explore data analysis in facilities management, including techniques for optimizing operations, reducing costs, improving safety, and enhancing service effectiveness.

Jonathan Haney headhsot
Jonathan Haney

Senior Director, Marketplaces

What is Data Analysis?

Data analysis in facilities management services involves the systematic application of statistical and logical techniques to describe, illustrate, condense, recap, and analyze data. The primary goal of the data analysis process is to extract valuable information, suggest conclusions, and support decision-making processes. This approach to analyzing data is essential for optimizing operations, reducing costs, improving safety, and enhancing the overall effectiveness of services provided.

Types of Data Analysis

Descriptive Analysis

Descriptive analysis focuses on understanding and summarizing existing data to identify patterns or trends. It provides a clear overview of what has happened within the facility and offers insights into various operational aspects.

Diagnostic Analysis

Diagnostic analysis delves into the reasons behind certain occurrences within the data. This form of data science aims to uncover the underlying causes of events or trends, helping to explain why specific issues arise.

Predictive Analysis

Predictive analysis is used to forecast future probabilities and trends. It analyzes historical data and performs regression analysis to predict potential future scenarios, allowing for proactive planning and risk management.

Prescriptive Analysis

Prescriptive analysis suggests actions based on data predictions and models to achieve desired outcomes. It provides recommendations for optimizing operations and making informed decisions.

Key Aspects of Data Analysis

Insight Generation

Insight generation involves transforming raw data into actionable insights that inform strategic decisions. It helps facilities managers understand complex data and derive meaningful conclusions.

Performance Measurement

Performance measurement is critical for tracking and assessing the performance of various facility operations and systems. It enables continuous improvement by highlighting areas that need attention.


Problem-solving through data analysis helps identify the root causes of issues and develop effective solutions. It ensures that problems are addressed systematically and efficiently.

Data Analysis Applications in Facilities Management

Energy Consumption Analysis

Energy consumption analysis involves monitoring and analyzing energy usage to identify opportunities for energy savings. This helps reduce costs and promote sustainability.

Work order trend analysis examines maintenance and operational data to identify patterns and trends. It assists in optimizing maintenance schedules and improving operational efficiency.

Space Utilization

Space utilization analysis uses data to optimize the use of physical space within the facility. It ensures that space is used effectively, reducing wasted areas and improving layout efficiency.

Asset Lifecycle Costs

Asset lifecycle cost analysis examines the total cost of ownership for facility assets. It helps in budgeting and planning for asset maintenance, repair, and replacement.

Vendor Performance

Vendor performance analysis evaluates data to assess vendors’ performance and compliance with service-level agreements. It ensures that vendors meet the expected standards and deliver value.

Data Analysis Benefits in Facilities Management

Cost Reduction

Cost reduction is achieved by identifying inefficiencies and waste through data analysis. This leads to significant cost savings and more efficient resource allocation.

Improved Decision-Making

Data-driven insights facilitate improved decision-making, which is often more accurate and effective than decisions based on intuition alone.

Enhanced Service Delivery

Enhanced service delivery results from insights gained through data analysis, leading to improved service quality and increased customer satisfaction.

Strategic Planning

Data analysis supports strategic planning and provides a solid foundation for future planning and strategy development. It ensures that decisions are based on comprehensive and accurate data.

Data Analysis Techniques

  1. Data Collection: Gather accurate and relevant data analytics from various sources within the facility.
  2. Data Cleaning: Ensure the quality of data by cleaning and preparing it for analysis.
  3. Data Visualization: Present data in graphical formats to aid in understanding and interpretation.
  4. Statistical Modeling: Apply statistical analysis methods to predict and optimize outcomes.
  5. Continuous Feedback Loop: Use the insights gained from data analysis methods to continuously improve facility management practices.

Data analysis is an invaluable tool in facilities management. It offers a way to systematically improve operations and achieve strategic objectives. By leveraging data, facility managers can gain a comprehensive understanding of their operations, make informed decisions, and drive continuous improvement.

Frequently Asked Questions (FAQs)

What is data mining?

Data mining is the process of extracting valuable information from large datasets to identify patterns, trends, and insights. In facilities management, it involves:

  • Data Collection: Gathering data from sources like sensors and logs.
  • Data Analysis Tools: Using tools like statistical software and machine learning algorithms to analyze the data.
  • Data Analyst: Professionals who interpret data and provide actionable insights.

What is exploratory data analysis?

Exploratory data analysis (EDA) is the process of examining and summarizing quantitative data to uncover patterns, trends, and relationships. In facilities management, EDA is crucial for:

  • Quantitative Data: Analyzing numerical data to provide insights into operational performance.
  • Business Intelligence: Using EDA to inform business intelligence efforts, helping managers make data-driven decisions.
  • Data Analysts: Professionals who perform EDA to interpret data and provide actionable insights.

What is predictive analytics?

Predictive analytics uses advanced techniques to forecast future events by analyzing current and historical data. In facilities management, it involves:

  • Techniques: Utilizing methods such as predictive modeling, regression analysis, forecasting, multivariate statistics, pattern matching, and machine learning (ML).
  • Data Quality: Ensuring that the data used is accurate, complete, and reliable to make precise predictions.
  • Data Points: Analyzing various data points, such as maintenance logs, energy usage, and occupancy rates, to identify patterns and trends.
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